Administrative Assistant
ManTech
Fort Bragg, NC United States
ManTech Technical Services Group established itself as an industry leader in worldwide technology support providing support to the U.S. Army, U.S. Navy, U.S. Air Force and key Department of Defense customers. We would like to for you to consider becoming a member of our ManTech International team.
Program Administrator
Performs a variety of contract administrative support, budgetary/ financial, and Human Resources functions in areas such as budget estimates, travel requests, employee relations, compensation, expense vouchers, time administration, recruitment, tuition, contract status reports, financial reports, and benefits administration. Assists employees and upper management with administrative, contract reporting requirements, and ROM (Rough Order of Magnitude) development. Collects, analyzes, and processes paperwork for functional areas, according to established policies and procedures. May prepare internal employee communications regarding HR policies and procedures. Relies on instructions and pre-established guidelines to perform the functions of the job.
Arranges for employee travel within CONUS and OCONUS. Prepares employees for mobilization for deployment and assists in submittal of deployment paperwork. Processes expense reports, travel authorizations, and cash advances. Works closely with the Executive Administrator on a variety of complex tasks; serves as backup to the Executive Administrator. Processes employee annual reviews, resumes, security clearances paperwork, and briefings. Processes employees for in-processing and out-processing; provides the necessary and required training during in-processing.
Utilizes several web-based software applications for administrative support, purchase reconciliations, travel expenses, time administration, work authorizations, and reporting. Applicant should be familiar with JTR (Joint Travel Regulations), PerDiem for CONUS and International Travel, time sheet accounting, and the Federal Acquisition Regulation/Defense Federal Acquisition Regulation (FAR/DFAR).
Must have the following: multi-task-able, effective under stress/pressure, and adaptable in a flexible environment; handle diverse personalities and situations. Possess strong bilingual skills English/Spanish. Must also be able to make decisions and use sound judgment. Applicant will need to be able to work independently with little or no supervision and be able to asbsorb and follow directions. Must have good communication skills (verbally and written), solid proficiency in MS Office, able to perform research and move efficiently through the web and use web based applications such as PeopleSoft, MTSSA, and Remedy. Experienced in Information Assurance Security Officer (IASO), Information Management Officer (IMO), and Telephone Control Officer (TCO).
Must be organized, working in a fast paced environment at times, demonstrate critical thinking and problem solving skills, and be able to meet deadlines/suspense’s. Must be a proven self-starter, accustomed to taking the initiative, have an outgoing and pleasant personality, accustomed to working with confidential/company proprietary information, and comfortable as an interface between the employee and corporate office on a variety of issues. Will be detail focused and accurate in processing data entry information. A strong familiarity with Human Resources functions and applicable employment laws is a plus, but not absolutely necessary for this position. Accounting background is desired.
Employee will also be responsible for answering phones, updating rosters, tracking training reports (Govt and Internal), and Military Drivers License, preparing Fed-Ex packages, and ordering office supplies. Applicant will also perform other duties as assigned; may supervise other personnel. Must be experienced in the administration of a purchasing systems and related policies. Must be capable of establishing a competitive bidding system and assuring that purchasing from vendors is at the lowest possible cost consistent with quality and delivery requirements. Performs a variety of budgetary functions implementing the organizations budgetary program, policies, and procedures. Responsible for auditing financial reports, monitoring CTN (Customer Tracking Number) fund balances, POP (Period of Performance) dates, and to maintain the Site master WAF (Work Authorization Form); communicate to all managers when any individual CTN fund balance is low or depleted. Skilled in the usage of Personal Computers, peripherals and general office equipment. Capable of manipulating databases, spreadsheets, preparing financial reports, performing audits, processing and vouchering expenditures, identifying and resolving billing errors, performing and maintaining office and equipment inventories, preparing financial estimates and account balances. Assists in material and service payments, internal vouchering processes, examination of invoices, validation of proper financial coding, and petty cash administration. Typing 55 wpm.
Assists in SOP (Standard Operating Procedure) and policy development within section; recommends changes that may streamline processes and improve operations within and outside section as it pertains to collective means throughout the RSC. Position requires domestic travel and may also require international travel for extended periods in support of contingency operations.
Must posses and maintain a Secret security clearance, valid US drivers license and passport as a condition of employment. No relocation costs are authorized for this positionRequires High School diploma or equivalent, and five to six years of related experience.
Program Administrator
Performs a variety of contract administrative support, budgetary/ financial, and Human Resources functions in areas such as budget estimates, travel requests, employee relations, compensation, expense vouchers, time administration, recruitment, tuition, contract status reports, financial reports, and benefits administration. Assists employees and upper management with administrative, contract reporting requirements, and ROM (Rough Order of Magnitude) development. Collects, analyzes, and processes paperwork for functional areas, according to established policies and procedures. May prepare internal employee communications regarding HR policies and procedures. Relies on instructions and pre-established guidelines to perform the functions of the job.
Arranges for employee travel within CONUS and OCONUS. Prepares employees for mobilization for deployment and assists in submittal of deployment paperwork. Processes expense reports, travel authorizations, and cash advances. Works closely with the Executive Administrator on a variety of complex tasks; serves as backup to the Executive Administrator. Processes employee annual reviews, resumes, security clearances paperwork, and briefings. Processes employees for in-processing and out-processing; provides the necessary and required training during in-processing.
Utilizes several web-based software applications for administrative support, purchase reconciliations, travel expenses, time administration, work authorizations, and reporting. Applicant should be familiar with JTR (Joint Travel Regulations), PerDiem for CONUS and International Travel, time sheet accounting, and the Federal Acquisition Regulation/Defense Federal Acquisition Regulation (FAR/DFAR).
Must have the following: multi-task-able, effective under stress/pressure, and adaptable in a flexible environment; handle diverse personalities and situations. Possess strong bilingual skills English/Spanish. Must also be able to make decisions and use sound judgment. Applicant will need to be able to work independently with little or no supervision and be able to asbsorb and follow directions. Must have good communication skills (verbally and written), solid proficiency in MS Office, able to perform research and move efficiently through the web and use web based applications such as PeopleSoft, MTSSA, and Remedy. Experienced in Information Assurance Security Officer (IASO), Information Management Officer (IMO), and Telephone Control Officer (TCO).
Must be organized, working in a fast paced environment at times, demonstrate critical thinking and problem solving skills, and be able to meet deadlines/suspense’s. Must be a proven self-starter, accustomed to taking the initiative, have an outgoing and pleasant personality, accustomed to working with confidential/company proprietary information, and comfortable as an interface between the employee and corporate office on a variety of issues. Will be detail focused and accurate in processing data entry information. A strong familiarity with Human Resources functions and applicable employment laws is a plus, but not absolutely necessary for this position. Accounting background is desired.
Employee will also be responsible for answering phones, updating rosters, tracking training reports (Govt and Internal), and Military Drivers License, preparing Fed-Ex packages, and ordering office supplies. Applicant will also perform other duties as assigned; may supervise other personnel. Must be experienced in the administration of a purchasing systems and related policies. Must be capable of establishing a competitive bidding system and assuring that purchasing from vendors is at the lowest possible cost consistent with quality and delivery requirements. Performs a variety of budgetary functions implementing the organizations budgetary program, policies, and procedures. Responsible for auditing financial reports, monitoring CTN (Customer Tracking Number) fund balances, POP (Period of Performance) dates, and to maintain the Site master WAF (Work Authorization Form); communicate to all managers when any individual CTN fund balance is low or depleted. Skilled in the usage of Personal Computers, peripherals and general office equipment. Capable of manipulating databases, spreadsheets, preparing financial reports, performing audits, processing and vouchering expenditures, identifying and resolving billing errors, performing and maintaining office and equipment inventories, preparing financial estimates and account balances. Assists in material and service payments, internal vouchering processes, examination of invoices, validation of proper financial coding, and petty cash administration. Typing 55 wpm.
Assists in SOP (Standard Operating Procedure) and policy development within section; recommends changes that may streamline processes and improve operations within and outside section as it pertains to collective means throughout the RSC. Position requires domestic travel and may also require international travel for extended periods in support of contingency operations.
Must posses and maintain a Secret security clearance, valid US drivers license and passport as a condition of employment. No relocation costs are authorized for this positionRequires High School diploma or equivalent, and five to six years of related experience.
Job code: 50243BR
22032086