Project Administrator New Equipment
Trane/Ingersoll Rand
Albany, NY United States

At Ingersoll Rand we’re passionate about inspiring progress around the world.  We know that hour by hour and day by day, we advance the quality of life by making environments safe, comfortable and efficient. Our people and our market leading brands, including Club Car®, Ingersoll Rand®Schlage®Thermo King®, and Trane®, contribute to a world defined by sustainable progress and enduring results.

We are looking for a Project Administrator-Equipment to join our Trane Albany Sales Office. This position is responsible for routine project documentation, materials, status monitoring, and administrative closeout of each project. The Project Administrator interacts closely with the Account Manager and assigned project staff to ensure the timely completion of each project.

Responsibilities include, but are not limited to: 
  • Responsible for issuing purchase orders and reconciling purchase order issues for enabling.
  • Process documents for service claims sales allowances, retrofit, and labor warranty.
  • Logs service start-up and service work requirements in job tracking system.
  • Communicates effectively with other team members concerning project management process.
  • Pulls job credit number and assist with credit supplement processing.
  • Obtains Trane and vendor estimated ship dates and update appropriate schedules.
  • Assists with communication to customers regarding shipping updates.
  • Forwards warranty standard documents to customers.
  • Manages receipt of installation operation and maintenance manuals (IOMs).
  • Distributes IOM’s to customers.
  • Assists with distribution and receipt of submittals.
  • Responsible for general administrative functions to support the equipment fulfillment process.
  • Flexibility to work overtime/weekends, as required.

Minimum Requirements include:
  • High School diploma or GED
  • Three years of administrative or related experience
  • Customer service skills and accounting experience a plus.
  • Proficient computer skills in Microsoft Office, including Outlook, Word, and Excel

Our Climate Solutions sector delivers energy-efficient Climate Solutions delivers energy-efficient solutions globally and includes Trane, which provides HVAC systems and building services, parts, support and controls for commercial buildings, and Thermo King, the leader in transport temperature control solutions. 


We are committed to helping you reach your professional, personal and financial goals. We offer competitive compensation that aligns with our business strategies and comprehensive benefits to help you live your healthiest.  We are committed to building an inclusive and diverse culture that engages as well as values the different backgrounds and experiences of our employee, which, in turn, spurs innovation, generates creative solutions and enhances our customer relations. 


If you share our passion for inspiring progress—for bringing about bold shifts in how people, economies and societies operate—then you belong with Ingersoll Rand. Progress begins with you.

Ingersoll Rand is committed to a diverse workforce and is an Equal Opportunity Employer.

Click here to apply for this position.

Job code: 645100